Privacy Policy - GreenHalo Ltd. 

Thank you for using our software as a service platform for carbon accounting and sustainability management - GreenHalo. This Privacy Policy explains how we collect, use, and disclose information that we may collect from or about you in connection with your use of our platform. By using our platform, you consent to the collection, use, and disclosure of your information in accordance with this Privacy Policy.

 

When we say ‘personal data’ we mean identifiable information about you, like your name, your company name, email, address, telephone number, bank account details, payment information, support queries, and so on. If you can’t be identified (for example, when personal data has been aggregated and anonymised) then this notice doesn’t apply.

 

We may need to update this notice from time to time. Where a change is significant, we’ll make sure we let you know – usually by sending you an email.

 

When we refer to ‘we’ (or ‘our’ or ‘us’), that means GreenHalo Limited.

 

How we collect your data:

When you visit our websites or use our services, we collect personal data. The ways we collect it can be broadly categorised into the following:

 

Information you provide to us directly:
When you visit or use some parts of our websites and/or services we might ask you to provide personal data to us. For example, we ask for your contact information when you sign up, contact us with questions or request support. If you don’t want to provide us with personal data, you don’t have to, but it might mean you can’t use some parts of our websites or services.

 

Information we collect automatically:
We collect some information about you automatically when you visit our websites or use our services, like your IP address and device type. We also collect information when you navigate through our websites and services, including what pages you looked at and what links you clicked on. This information is useful for us as it helps us get a better understanding of how you’re using our websites and services so that we can continue to provide the best experience possible.

 

Information we get from third parties:
The majority of information we collect, we collect directly from you. Sometimes we might collect personal data about you from other sources, such as publicly available materials or trusted third parties like our marketing and research partners. We use this information to supplement the personal data we already hold about you, in order to better inform, personalise and improve our services, and to validate the personal data you provide.

 

Where we collect personal data, we’ll only process it:

to perform a contract with you, or where we have legitimate interests to process the personal data and they’re not overridden by your rights, or

in accordance with a legal obligation, or where we have your consent. If we don’t collect your personal data, we may be unable to provide you with all our services, and some functions and features on our websites may not be available to you.

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How we use your data:

First and foremost, we use your personal data to operate our websites and provide you with any services you’ve requested, and to manage our relationship with you. We also use your personal data for other purposes, which may include the following:

 

To communicate with you:
This may include providing you with information you’ve requested from us (like training or education materials) or information we are required to send to you operational communications, like changes to our websites and services, security updates, or assistance with using our websites and services

marketing communications (about GreenHalo) or another product or service we think you might be interested in) in accordance with your marketing preferences asking you for feedback or to take part in any research we are conducting (which we may engage a third party to assist with).

 

To support you:
This may include assisting with the resolution of technical support issues or other issues relating to the websites or services, whether by email, in-app support or otherwise.

 

To enhance our websites and services and develop new ones:
For example, by tracking and monitoring your use of websites and services so we can keep improving, or by carrying out technical analysis of our websites and services so that we can optimise your user experience and provide you with more efficient tools.

 

To protect:
So that we can detect and prevent any fraudulent or malicious activity, and make sure that everyone is using our websites and services fairly and in accordance with our terms of use.

 

To analyse, aggregate and report:
We may use the personal data we collect about you and other users of our websites and services (whether obtained directly or from third parties) to produce aggregated and anonymised analytics and reports, which we may share publicly or with third parties.

 

How we can share your data:

There will be times when we need to share your personal data with third parties. We will only disclose your personal data to:

other companies in the I.T. Online group of companies

third party service providers and partners who assist and enable us to use the personal data to, for example, support delivery of or provide functionality on the website or services, or to market or promote our goods and services to you

regulators, law enforcement bodies, government agencies, courts or other third parties where we think it’s necessary to comply with applicable laws or regulations, or to exercise, establish or defend our legal rights. Where possible and appropriate, we will notify you of this type of disclosure

an actual or potential buyer (and its agents and advisors) in connection with an actual or proposed purchase, merger or acquisition of any part of our business

other people where we have your consent.

 

Security

Security is a priority for us when it comes to your personal data. We’re committed to protecting your personal data and have appropriate technical and organisational measures in place to make sure that happens. For more information about security, please contact us.

 

Retention

We’ll retain your personal data for as long as we have a relationship with you and for a period of time afterwards where we have an ongoing business need to retain it, in accordance with our data retention policies and practices. Following that period, we’ll make sure it’s deleted or anonymised.

 

Your rights

It’s your personal data and you have certain rights relating to it. When it comes to marketing communications, you can ask us not to send you these at any time – just follow the unsubscribe instructions contained in the marketing communication.

 

You also have rights to:

- know what personal data we hold about you, and to make sure it’s correct and up to date

- request a copy of your personal data, or ask us to restrict processing your personal data or delete it

- object to our continued processing of your personal data

You can exercise these rights at any time by making a request by contacting us.

 

If you’re not happy with how we are processing your personal data, please let us know by getting in touch. We will review and investigate your complaint, and try to get back to you within a reasonable time frame. You can also complain to your local data protection authority. They will be able to advise you how to submit a complaint.

 

How to contact us

We’re always keen to hear from you. If you’re curious about what personal data we hold about you or you have a question or feedback for us on this notice, our websites or services, please get in touch – support@greenhalo.nz or 0800 GOGREEN